Applications & Kiosk Solutions
Every EZ-SCAN and EZ-REG application is purpose-built to guide operators through document intake right on the Xerox ConnectKey panel. Explore our 10 specialized solutions by sector, download official brochures, and watch authentic video demonstrations — all in one place.
Important Information About Our Software Applications
EZ-Scan Solutions maintains this website to preserve information about software applications and technologies previously developed by Imminent Technologies for Xerox multifunction printing and document management environments. Some application descriptions, demonstrations, brochures, technical specifications, and compatibility information are historical and may no longer reflect current product capabilities or supported equipment.
Existing Customer Support
Imminent Technologies continues to assist existing customers using its legacy applications to the extent reasonably possible. Support depends on available resources, technical compatibility, system access, and applicable service arrangements. Although we cannot guarantee that every issue can be resolved or that all legacy applications can be maintained indefinitely, existing customers are encouraged to contact us with questions or support needs.
New Sales & Availability
New sales, licensing, installations, and reseller arrangements are subject to review and confirmation. If a customer or reseller expresses interest, Imminent Technologies may investigate the necessary technical and business arrangements, including contacting Xerox where appropriate. No current product availability, compatibility, or authorization should be assumed until confirmed.
Future Development
Imminent Technologies is evaluating future software development opportunities, including enhancements to Imaging Made Simple (IMS) that may support future modernization or integration of certain EZ-Scan Solutions applications. No specific development schedule, release, or renewed availability is guaranteed.
Xerox Relationship
The current status of any prior business relationship, authorization, or partnership involving Xerox has not been confirmed. References to Xerox, ConnectKey, EIP, and related technologies identify the environments for which these applications were developed and do not establish a current endorsement, partnership, certification, or authorization.
Historical Materials
Product descriptions, videos, screenshots, and brochures are retained primarily for historical and informational purposes. They may contain outdated specifications, compatibility information, or descriptions of features and services. Visitors are welcome to contact Imminent Technologies regarding existing installations, historical applications, or potential future availability. See our Terms of Use and Privacy Policy.
Registration & Intake Kiosks
Designed for student cumulative files, child enrollments, and HR personnel onboarding.
Departmental Workflow Kiosks
Calibrated for specialized workflows such as clinic health cards, special-ed IEPs, contracts, and accounting.
Imaging Made Simple Platform
The centralized repository providing fast search, retrieval, and re-printing across all apps. View About IMS & Videos →
EZ-REG for Private Schools
Guided touchscreen registration and student record intake for private academies, diocesan schools, and independent institutions.
EZ-REG for Private Schools converts Xerox ConnectKey-enabled multifunction copiers into dedicated student registration and administrative intake kiosks.
- Step-by-step touchscreen wizard guides user through document types
- Reduces common copier mistakes including odd-sized document orientation
- Automatically catalogs scans into student-specific records in your configured destination
EZ-REG for Public Schools
District-wide student record automation helping public school front offices process cumulative folders and annual enrollments.
Public school districts handle enormous amounts of paper during seasonal enrollments and transfers. EZ-REG provides front-office staff with a structured touchscreen workflow directly on Xerox ConnectKey copiers.
- Touchscreen interface walks clerks through document type selection
- Pre-configured indexing rules route records directly to student folders
- Assists staff with scanning odd-sized state immunization and transfer slips
EZ-REG for Child Care & Early Learning
Touchscreen document intake wizard for daycare centers, preschools, and early childhood learning programs.
Childcare facilities face stringent documentation requirements for every enrolled infant and child, ranging from immunization cards to emergency pickup authorizations.
- Touchscreen guidance designed for busy front-desk childcare directors
- Reduces scanning mistakes on folded forms, prescription cards, and waivers
- Enables authorized staff to retrieve any child's record within seconds
EZ-SCAN for Nurse & Clinic Office
Specifically calibrated to handle odd-sized immunization cards, physician notes, and confidential clinic logs.
School nurses and clinic staff regularly encounter odd-sized, non-standard paperwork—such as immunization cards, doctor notes, prescription orders, and folded forms—that frequently jam or scan improperly on standard copiers.
- Calibrated step-by-step prompts for odd-sized immunization and health cards
- Reduces common user errors and orientation mistakes at the device
- Indexes health records by student name and ID into your configured destination
EZ-SCAN for Special Education
Dedicated scanning workflow for multi-page IEPs, 504 accommodation plans, and confidential psychologist evaluations.
Special education records are lengthy, confidential, and subject to strict timeline requirements. Scanning these multi-page documents through standard office copiers often leads to mislabeled or split files.
- Pre-configured document choices for IEP, 504, ARD, and specialist evals
- Supports multi-page document scanning without accidental page omission
- Routes directly to student special education folders in your configured destination
EZ-REG for Human Resources
Onboarding kiosk workflow for employee files, I-9, W-4, benefits documentation, and annual reviews.
Human resources departments must manage sensitive personnel paperwork while maintaining strict confidentiality between medical, payroll, and general employee records.
- Guided onboarding prompts for new hire paperwork packages
- Indexes by employee name and ID number directly from the Xerox screen
- Supports electronic separation of general HR, medical, and I-9 documents
EZ-SCAN Contract Manager
Touchscreen contract capture indexing vendor agreements, client contracts, NDAs, and expirations.
Organizations frequently struggle to manage agreements provided to customers, received from vendors, or executed across departments.
- Capture customer-facing and vendor-provided agreements
- Indexes key metadata (vendor name, date, type) at the device screen
- Consolidates agreements into a central IMS repository
EZ-SCAN for Accounts Payable & Receivable
Kiosk-assisted scanning for vendor invoices, purchase orders, checks, packing slips, and billing files.
Accounts payable and receivable departments handle high daily volumes of incoming invoices, delivery receipts, and billing statements.
- Touchscreen-guided batch scanning for incoming financial documents
- Indexing by PO number, vendor, or invoice date directly at the MFP
- Routes records into your configured document destination
EZ-SCAN for Legal Office
Kiosk scanning designed for law firms and corporate counsel to index client matters, pleadings, and discovery files.
Legal practices require meticulous organization of client files, pleadings, and correspondence. Scanning these files haphazardly leads to misplaced discovery and administrative delays.
- Matter number and client code tagging right at the Xerox touchscreen
- Structured workflows for correspondence, pleadings, and discovery
- Routes documents into your configured document destination
Xerox EIP Apps: Scan-to-IMS and Print-to-IMS
Customizable Xerox Extensible Interface Platform (EIP) utilities connecting copiers directly with the IMS database.
Xerox Extensible Interface Platform (EIP) allows copiers to act as interactive software terminals connected to server-side applications.
- Customizable Xerox EIP touchscreen workflows tailored to office needs
- Direct two-way interaction with the Imaging Made Simple (IMS) server
- Scan to specific departmental databases or print documents on demand
Application Demonstration Videos (10)
Authentic kiosk intake demonstrations running on Xerox ConnectKey touchscreen devices.
EZ REG Private Schools Demo COMPLETE 11 10 17
Step-by-step demonstration of the EZ-REG for Private Schools kiosk application operating on a Xerox ConnectKey touchscreen device for student cumulative folders and admissions.
Official Application Brochures (9)
Download official product literature for each specialized EZ-SCAN and EZ-REG application.
Imaging Made Simple (IMS) Platform Brochure
An optional complementary document management repository that can be paired with EZ-SCAN and EZ-REG workflows. Provides instant search, view, print, and role-based permissions without enterprise database overhead. Historical literature describing the core architecture.
EZ-REG for Private Schools
Student Record Kiosk Intake for Xerox ConnectKey
A guided registration kiosk application for Xerox ConnectKey-enabled multifunction devices. Walks school office staff step-by-step through admissions, cumulative records, and tuition documentation.
- Student cumulative folders & admissions
- Touchscreen-guided intake workflow
- Direct indexing into Imaging Made Simple (IMS)
EZ-REG for Public Schools
K-12 District Registration & Student Intake Workflow
Designed for public school districts to eliminate paperwork backlogs by guiding office personnel through student registration batches right at the Xerox ConnectKey device.
- K-12 district grade & enrollment files
- Step-by-step touchscreen wizard
- Direct organization into student electronic archives
EZ-REG for Child Care & Early Learning
Child Care Center Document Intake & Family Records
Guides front-desk childcare staff through student enrollment, emergency cards, and permission slips without needing complicated copier settings.
- Enrollment forms & emergency contacts
- Immunization slips & parental authorizations
- Front-office touchscreen simplicity
EZ-SCAN for Nurse & Clinic Office
Odd-Sized Medical Cards, Health Forms & Clinic Intake
A specialized scanning workflow for school nurses and clinics to scan non-standard paper, immunization records, prescriptions, and clinic logs into IMS.
- Designed to handle odd-sized cards and doctor notes
- Step-by-step guidance reduces scanning mistakes
- Instant student medical record retrieval via web browser
EZ-SCAN for Special Education
Multi-Page IEP, 504 Plans & Evaluation Documentation
Equips special education departments with dedicated Xerox ConnectKey scanning menus to catalog sensitive assessments and individualized education plans.
- Multi-page IEP and 504 accommodation plans
- Specialist evaluations & parental consents
- Centralized electronic indexing by student ID
EZ-REG for Human Resources
Employee Intake, Personnel Folders & Department Archives
Allows HR departments to scan new employee onboarding files, tax forms, and performance records with guided touchscreen prompts.
- New hire onboarding & personnel files
- I-9, W-4, benefits & review records
- Structured electronic indexing into IMS
EZ-SCAN Contract Manager
Vendor Agreements, Client Contracts & Expirations
Manage contracts provided to customers and received from vendors. Scan and index agreements into your configured document destination (including the optional IMS repository) by vendor, date, and contract type.
- Customer and vendor service contracts
- Key metadata indexing at the Xerox screen
- Quick document search and retrieval in IMS
EZ-SCAN for Accounts Payable & Receivable
Invoices, Purchase Orders, Packing Slips & Financial Records
Streamlines financial record scanning. Teams scan AP invoices and AR documentation with kiosk-assisted indexing into your configured document destination (including the optional IMS repository).
- Invoices, receipts, and purchase orders
- Cross-department accounting intake
- Organized storage in IMS for audits and review
EZ-SCAN for Legal Office
Matter Files, Filings, Depositions & Practice Documentation
A specialized kiosk intake tool for legal practices and corporate counsel to index case records, pleadings, and correspondence directly from Xerox ConnectKey copiers.
- Client files, matter documents & court filings
- Touchscreen classification at the Xerox MFP
- Secure retrieval through IMS repositories