EZ-REG for Human Resources
Onboarding kiosk workflow for employee files, I-9, W-4, benefits documentation, and annual reviews.
Human resources departments must manage sensitive personnel paperwork while maintaining strict confidentiality between medical, payroll, and general employee records.
EZ-REG for Human Resources turns office copiers into step-by-step employee onboarding kiosks. Staff select the specific document category on the touchscreen, eliminating misfiled personnel records.
Scanned records route to your configured document destination (including the optional Imaging Made Simple (IMS) repository), where role-based access controls maintain appropriate confidentiality.
Imaging Made Simple (IMS) Brochure
IMS is an optional complementary document repository (software heritage since 1994). Applications can also be configured for other compatible document management systems, CRM systems, or business destinations.
Demonstration Video
EZ REG HR Complete DEMO 11 10 17
Guided employee intake demonstration showing the EZ-REG for Human Resources touchscreen workflow on Xerox ConnectKey for I-9, W-4, benefits, and personnel records.
Xerox Touchscreen Kiosk Workflow
- Guided onboarding prompts for new hire paperwork packages
- Indexes by employee name and ID number directly from the Xerox screen
- Supports electronic separation of general HR, medical, and I-9 documents
- Fast document retrieval during audits and internal personnel reviews
Target Records & Documents Handled
- Employment applications & resumes
- I-9 identification and W-4 tax documents
- Health & benefits enrollment packages
- Annual performance reviews & disciplinary notices
- Worker's compensation & leave requests
Optional Retrieval via Imaging Made Simple (IMS)
Learn more about IMSWhen IMS is selected as the document destination, scanned documents can be indexed into the Imaging Made Simple repository, where authorized users can search, view, and reprint document copies from any standard web browser. Role-based access controls keep sensitive records protected. IMS is an optional complementary repository — applications can also be configured for other compatible document management systems, CRM systems, or business destinations. Destination compatibility and integration requirements must be confirmed.
Historically supported on Xerox ConnectKey-enabled multifunction copiers.
If you are verifying compatibility with a specific copier model or firmware revision, contact your authorized Xerox sales representative or contact us directly for product and compatibility inquiries.